Job placement summary
Overall purpose of the role
To provide the Executive Assistant & Office Manager and wider management team with administrative support across all St Martin’s operations.
Responsibilities and Duties
- Reception: face to face, over the phone and telephone.
- Support with HR administration such as administrative support with
recruitment, onboarding, letter writing, creating forms and documents, staff surveys, rota planning and policy updates.
- Support with the maintenance of staff training records.
- Support with the maintenance of efficient filing systems.
- Exercise attention to detail with all administration operations – including paperwork and written communications.
- Make recommendations of areas of improvement where necessary.
- Support the coordination of meetings including diary planning, room bookings, catering and liaising with venues.
- Record and distribute minutes of meetings.
- Order office stationery and ensure secure delivery to home workers.
- Assist with the implementation of Health and Safety requirements and all policies and procedures.
- Maintain buying systems such as payment authorisations and Purchase Orders.
- Liaising with suppliers and contractors
- Any other duties commensurate with the role.
- Data Entry
Person specification and experience
Attention to detail
- Good problem solver
- Excellent organisational skills
- Effective time and workload management
- Confident communicator at all levels
- Good written and verbal communication skills
- High level of integrity and understanding of confidentiality and discretion
- Enthusiastic attitude with an appetite to learn
- Good understanding of MS office applications, particularly Word, Excel, Outlook, and PowerPoint
- Empathy with the aims and values of the organisation
- Ability to work as part of a team
- Commitment to continuous improvement including own professional development
- Commitment to principles of Equal Opportunities
- Positive and energetic approach to work
Due to the nature of this post, it is subject to a Disclosure and Barring Service (DBS), criminal records check.
25 hours per week / Minimum Wage for your age group
This position is funded as part of the Government Kickstart Scheme and is open to 16–24 year-olds
on Universal Credit.
If you would like to apply, please speak to your Work Coach at your local Job Centre who will check your eligibility and provide details on how to apply.